CAPITAL OUTLAY COMMITTEE

                                                   NOVEMBER 15 , 2012

                                                           MINUTES

The meeting of the Capital Outlay Committee was held at 7:00 pm in the Selectmen's Meeting room and was called to order at 7:00 p.m. by Chair Paul Linehan.

Members Present:

Chair:                          Paul Linehan

Board of Selectmen:   Walter Joe Roach and Richard A. Powell (Alt)

Finance Committee:    Gordon Gladstone

School Committee:     Veronica Wiseman and Emily Smith-Lee (Alt)

Planning Board:          Allan Robbins

Others Present:

Finance Director:        Bill Fowler (ex-officio)

Town Administrator:  Benjamin E. Puritz (ex-officio)

Fire Chief:  Jim Wright

Superintendent of Schools:  Tim Farmer

Ass’t Supt. for Finance & Administration:  Glenn A. Brand

Laura Salomons

SECTION I:  Administrative Items

1.  Chair Paul Linehan requested that the Capital Outlay Committee  

     members introduce themselves.

2. Approval of November 8, 2012 Minutes

MOTION to amend the meeting minutes of November 8, 2012 under Section II – General Business #1 High School Track vote by deleting the word not .

VOTED:  (5-0-1) to accept to the November 8, 2012 minutes under Section II – General Business – item 1 High School Track vote by deleting the word not .

SECTION II: General Business

1. Hixson Farms Generator (deliberation and voting)

MOTION was made by Joe Roach and seconded by Richard Powell to reallocate funds from the Recreation Project for the Hixson Farms Project for a generator in the amount on $12,240.  VOTED:  (6-0-0)

2. High School Track (deliberation and voting)

The following was discussed in re the High School Track:

§ CITT has agreed to contract with the paver and to oversee the responsibility of the removal of the existing surface of the track;

§ CITT agreed to purchase the materials for the track;

§ Offer a five-year warranty for the surface installation;

§ Capital Outlay Committee not in favor of CITT working with the Town’s asphalt vendor;

§ Have Cape & Islands work as a General Contractor in track project;

§ Formal contractual agreement with School Department;

§ There would be an additional cost for the above services (no amount has been determined as yet);

MOTION made by Gordon Gladstone to defer the vote for the track until further information is established.  The motion was not seconded.

MOTION made by Emily Smith-Lee and seconded by Veronica Wiseman to have the School Committee vote for the additional money.

Discussion followed:

Laura Salomons stated that we don’t know what will be driving up the cost.  Ms. Salomons feels there is no big deal and no harm in waiting to for the vote until the next scheduled meeting.

MOTION withdrawn.

3.  Future Meetings and Agenda Items

            November 29, 2012 -   Schools Capital Requests

                        December   6, 2012   – Selectmen Sector Capital Requests

                        December 13, 2012 – Selectmen Sector Capital Requests

                                    (Selectmen’s Meeting Room at 7:00 PM)

MOTION:  To adjourn the meeting at 7:35 p.m. – (5-0-0)